All students of Prairie Western College (PWC) are subject to academic rules & regulations authorized by PWC authority. Any violation of that rules & regulations may be considered as a major or minor offense depending on the situation. A minor offense may result in a reprimand, verbal or written warning, while a major offense may result in a suspension or termination from the college. Therefore, a student must aware of these rules & regulations of PWC. Following are the major academic rules & regulations which all students of PWC must know and follow.

Hiding Information: Hiding information at the time of admission & verification is a major offense. Students must not hide any information which may benefit them in securing loans & grants from student loan.

Attendance: Attending class regularly and on time is must for any student to be successful from any program that we offer at PWC. We believe this is one of the most important ways to ensure an optimal learning environment for students. Tardiness is highly discouraged.

Instructors will take daily attendance. A student remain absent for more than two consecutive days must provide a valid reason (medical or family emergency) with proper documentation (doctor’s note). Inability to provide a valid reason or documentation may result in student's dismissal from the program.

Section 6(c) of the AIDA states educational institutions are required to consider a student with student loans as withdrawn if they have not attended class for five consecutive days without an excused absence. The school must consider the student as withdrawn (for the purpose of student funding) on the first day of their absence and notify AET of the withdrawal. The institute may continue to allow withdrawn students to remain in their program, but the students will no longer be eligible for student funding.

If there is a justifying circumstance concerning a student’s absence, the instructor or student affair office of PWC must be notified as soon as possible.

Academic Dishonesty: Any form of academic dishonesty such as copying and cheating in the exam, plagiarism, falsifying information to college authority are considered as major offense. PWC promotes and practices zero tolerance policy on academic dishonesty.

Academic Standing: In order to be graduated a student must maintain a minimum academic standing of grade “C” (70% passing mark) in all the courses of a program. A student’s failure to maintain such academic standing will be considered as unsuccessful and may lead him/her to dismiss from the program and from the college.

Retaking a Course: If a student receives a grade “F” (a failing grade which is below 70% of the total final marks) or “I” (Incomplete grade), “W” (Withdrawn) in any course, he/she must retake the course in the following immediate semester when the course is offered and must pass the course. Retaking is allowed only once. Upon successful completion of the course a new grade will be displayed in the student record that is old “F” grade will be replaced by new passing grade.

Probation: A student is allowed to have a maximum of 2 (two) ‘F’ grades in any program in an academic session. If a student receives 3 (three) “F” grades in two consecutive academic session or not able to pass in a retake session, the concerned student will be placed under academic probation. During the academic probation, students will be provided with counseling and guidance so that he/she can come out of the probation and improve their academic standing.

Once placed under academic probation, students will be provided a warning and a deadline, to recover their academic standing within the following academic session. Failure to do so, may eventually result in cancellation of admission and termination from the college. Once terminated, students cannot apply for readmission into the college.

Appeal: If a student wants to appeal the final grade of a course, he/she must contact the respective course instructor first to resolve the issue amicably. If the issue is not resolved, the student may submit a written request to the Director of Academic Affair to review the case. In such situation, the director may either facilitate a mutual settlement between the student and the course instructor again in his presence or provide his/her own decision on the case after assessing the whole situation. In such a case, the director’s decision will be considered as the final verdict of the case or issue. This appeal process must be initiated within the 1st week of the grade being issued.

Offensive or Derogatory Behaviour: Any form of (verbal, textual, graphical or physical) offensive or derogatory behaviour directed to PWC teachers, staffs and students are taken very seriously. The PWC administration reserves the right to take any action deemed appropriate, ranging from show cause, suspend, put on probation to even terminate enrollment of the guilty student.

Non-payment of Student Fees: Written warning will be sent to students for non-payment of tuition and fees due in the college. Students can contact college authority explaining the reason for non-payment and work on a college approved payment plan. Failure to pay that is due in the college is considered as a debt to the college. Students may be expelled if fees are not paid after the College has provided written warning.

Alcohol & Drug Use: Consumption and possession alcohol and drug (including cannabis) are strictly prohibited within the PWC premises. Students are not allowed to attend the class under the influence of drug and alcohol as it may result in dismissal from the college.

Misuse and Damage of College Property: Students who damage, misuse, steal or otherwise use the property in a manner prohibited by common sense may be dismissed and will be required to make restitution to the College.

Harassment & Discrimination: PWC is a multi-cultural institution and we strongly believe in diversity. At PWC we consider any form of harassment and discrimination as a serious offense. Students are expected to be respectful to their instructors, college staff, peers and fellow students. Any student contributing or partaking in harassment or discriminatory activities will be subject to suspension under pending investigation. Founding guilty upon investigation, a student may be dismissed from the college.

Student Withdrawal Policy: For the purposes of Alberta Student Aid funding, Alberta Private Career Colleges must consider a student as withdrawn under any of the following circumstances:

A student has missed five consecutive class days without contacting the institution, before or during the absence, to provide a reasonable excuse. In this case, the effective date of the student’s withdrawal is the first of the five days that the student was absent.

A student with a reasonable excuse is absent more than 30 consecutive days. In this case, the effective date of the withdrawal is the first day during this period that the student was absent.

A student has excessive absences that will prevent them from successfully completing their program within the scheduled study period. In this case, the effective date of the student’s withdrawal is the last day that the student was in attendance.